Job Description

XMSTART is seeking an experienced and mission-focused full-time Human Capital Consultant to support our team in Chantilly, VA . This position is 100% onsite and provides full-spectrum human capital and personnel support to the Special Activities Office (SAO) across civilian, military, and contractor workforces, interfacing closely with internal leadership, NRO’s Office of Human Resources (OHR), and external service partners.

Requirements

Security Clearance Requirements:

• Top Secret/SCI with CI Polygraph required

Education:

• Bachelor’s degree in Human Resources, Business Administration, Public Administration, or related field preferred

Qualifications:

• Minimum 3–5 years’ experience in human capital management, military personnel support, or HR operations
• Strong knowledge of DoD, IC, or NRO HR and personnel processes
• Excellent organizational, communication, and coordination skills
• Experience with onboarding/offboarding, awards tracking, and HR process improvement

Responsibilities:

• Provide human resources and strategic organizational planning support across all SAO personnel types, including Air Force, Space Force, Navy, NRO Cadre, and CIA staff.
• Serve as liaison between SAO personnel and NRO OHR to ensure accurate onboarding, offboarding, and database entries.
• Track and monitor all awards programs (IC, DoD, NRO, SAO, military services, and private organizations) and assist with award nomination processing and documentation.
• Coordinate onboarding for new staff, including clearances, badging, system access, logistics, welcome packets, and checklists.
• Support offboarding processes by providing checkout support, managing exit documentation, and facilitating rating official transitions.
• Maintain, update, and distribute onboarding/offboarding checklists and the SAO recall roster monthly.
• Provide ongoing HR support for civilian performance management, recruitment coordination, strategic assignments, and organizational charts.
• Collaborate with leadership to develop award strategies and ensure timely and accurate submission of award packages.
• Administer and improve internal processes related to manpower planning, position management, and personnel operations.
• Maintain digital records on performance reports, promotion documentation, training certifications, fitness scores, SURFs, and more.
• Evaluate and consolidate HR-related TIER action responses.
• Generate and deliver monthly resource reports and organizational charts.

Civilian Personnel-Specific Responsibilities:

• Coordinate with SAO and external agencies regarding staffing needs and assignments.
• Provide guidance and logistics for performance appraisals and position advertisements.
• Coordinate interviews and manage the civilian hiring process with OHR.

Military Personnel-Specific Responsibilities:

• Manage all aspects of military personnel documentation, including requisitions, assignment forms, and availability checks.
• Provide administrative support for military award programs, promotions, education, and retirement processes.
• Support inbound/outbound processing, reassignment tracking, and BNR submissions.
• Oversee Officer and Enlisted Performance Reports, stratification boards, and TOS waiver requests.
• Coordinate with DoD and service partners on advancement, training, certification, and other resource programs.

Desired/Preferred Qualifications:

• Familiarity with NRO OHR systems and policies
• Prior experience supporting military and civilian personnel within an IC environment
• Experience compiling, coordinating, and submitting award nomination packages
• Knowledge of strategic workforce planning or organizational effectiveness practices

XMSTART Inc. is an Equal Opportunity Employer

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