Job Description

Job Description

Financial/Administrative Assistant

Overview:

Our client, a prominent research institution dedicated to advancing scientific discovery, is seeking a committed Financial/Administrative Assistant to support their dynamic research team within the Department of Engineering. This essential role offers an opportunity to contribute to impactful, federally funded projects while gaining valuable experience in a prestigious environment. The ideal candidate will become a key part of a collaborative team, assisting with financial management and compliance for large-scale research programs, with potential for future permanent placement.

Compensation:

$24.00-26.00 per hour

Responsibilities:

• Partner with team members to verify monthly financial transactions, ensuring consistency with organizational and sponsor policies.
• Manage purchase orders, including processing cancellations and coordinating with procurement services.
• Record journal voucher entries accurately, assigning transactions to correct programs and expense categories.
• Facilitate reimbursement processes for team members’ out-of-pocket costs.
• Support operational activities such as managing access requests, handling facility orders, and coordinating intellectual property documentation.
• Maintain detailed records to promote compliance and efficiency in financial operations.
• Assist with various administrative duties to ensure smooth project workflows.

Requirements:

• 2-3 years of relevant experience in financial or administrative support roles.
• Proficiency with spreadsheet software and financial reconciliation techniques.
• Strong organizational skills and analytical thinking to manage multiple tasks effectively.
• Excellent problem-solving capabilities with a keen eye for detail.
• Customer service-oriented approach with effective communication skills.
• Education: Minimum of an associate’s degree; bachelor’s degree preferred.
• Willingness to participate in initial on-site training for two months, with the possibility of remote work at 50% afterwards.
• Availability to attend weekly team meetings on Monday mornings at 10:30 AM.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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