Job Description

Job Description

Job Description

Position: Document Controls / Record Management Specialist

Duration: 6 month contract to hire

Location: San AntonioTX78212

Salary : $25.00/hr - $29.00/hr 

Must Haves:

• High school diploma or GED plus 1 year of additional school/college or training course(s)
• Experience with Microsoft Suite (Excel, SharePoint, etc.)
• 2+ years of experience within records management, administrative support, document controls, or data analysi

Plusses:

• Experience with DocuWare for records management
• Experience using FleetWatch
• Experience within fleet and/or facilities maintenance

Day-to-Day:

• -Assist with organizing and maintaining digital and physical records related to vehicle title, registration, inspections, and maintenance.
• -Help ensure documents are properly categorized, stored, and accessible in the cloud-based records system.
• -Support document retention practices and follow established procedures.
• Fleet & Maintenance Data Entry
• -Enter and update mileage, fuel, and oil usage data for fleet vehicles.
• -Assist with tracking vehicle inventory and registration status.
• -Help maintain preventative maintenance logs and basic statistical data.
• Warranty & Incident Support
• -Collect warranty documentation and assist with processing claims.
• -Support monthly reporting of warranty activity and communicate with vendors as needed.
• -Help prepare accident-related documentation and invoices in coordination with other departments. Administrative & Compliance Assistance
• -Provide general clerical support to the Fleet and Facilities Division, including filing, scanning, and data entry
• -Assist with documentation for compliance reporting (e.g., NTD, FTA, grants).
• -Help process invoices and reconcile basic discrepancies.

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